2012 Vibration Institute Training Conference
June 19-22, 2012
Guidelines for Preparation of
Materials for Conference Proceedings
The full manuscript including the abstract, photos, graphs and tables shall be limited to 10 pages maximum. The manuscript that will appear in the Proceedings must be prepared by the author(s) and submitted to the Vibration Institute as follows:
• Submitted in an electronic format as a word document and PDF in a numbered format along with a one paragraph biography of the presenter.
• Be prepared on 8 ½ x 11-inch paper with 1 ¼ inch left and right margins and one-inch margins at the top and bottom as a single column with a 6-inch column width and a maximum 9 inch column height using a 10 point Times New Roman (or True Type Ariel).
Additional information for preparing your manuscript:
• Begin the title one line below the top one-inch margin. The title should be centered, single-spaced and in CAPS.
• Name(s) of author(s) should be two spaces below the title. Names should be centered, single-spaced and with initial CAPS only. The name of the presenting author should be underlined.
• Author's affiliation and complete address (e-mail may be included), should begin one space below the name of the author. It should be centered, single-spaced and with initial CAPS as appropriate.
• Begin the abstract two spaces below the author's affiliation. The abstract should contain no more than 200 words. It must be single-spaced and should be flush with the left margin of the manuscript paper beginning with the word "Abstract:" in the first line of text. The abstract text should align as closely as practicable to the right 1 1/4 inch margin, but not beyond it. Thus the abstract covers the full allowable column width.
• Two spaces below the end of the abstract and flush with the left margin should be typed the words, Key Words. Key words should be underscored or in bold type followed by a colon and a list of several (no more than 8) key words in alphabetical order. Capitalize only the first letter of the initial key word except for proper nouns. Separate key words by semi-colons.
• Begin the text two spaces below the key words. The text must be single-spaced and must be flush with the left margin. It should go as closely as practicable to the right margin, but not beyond it. The first line on all pages after the title page must be flush with the top margin, but not extend above it. The text may not extend below the bottom margin.
• Use the block-style format. Do not indent paragraphs. Double space between paragraphs.
• If headings or sub-headings are used, they should be at the beginning of a paragraph and should be underlined or in bold type and followed by a colon.
• Consecutively numbered figures and tables should be legible and placed into the manuscript as closely as practicable to the point where they are referenced - preferably not at the end of the paper. Refer to tables and figures in the text by number (e.g., Table IV or Fig. 4). Figure captions should be the same size as the text type.
• Photos or figures scanned in should be in black and white to assure that proper contrast is achieved. Figures may be placed side by side on the page, or have text wrapped around them.
• Line drawings, not hand drawn, must be presented clearly in black. Lettering on graphs and figure labels should be large, clear and "open".
• Wide tables should be centered in the column. Narrow tables may be placed to one side with text wrapping around them. Unlike figures, table numbers are Roman numbers and titles should be place above the table.
• Equations should be numbered consecutively, with the number appearing in parenthesis, flush-right to the margin. In the text, refer to equations by number, and keep the number in the parenthesis. For example: see Eq. (4). Please note that an abbreviation, if it is the first word of the sentence, should be spelled out.
• Material intended for footnotes should be inserted in the text as parenthetical material whenever possible.
• References should be cited in the text by placing Arabic numerals in brackets [4] immediately after the reference, author's name or the relevant statement. All references must be cited; any not cited must be placed in a bibliography which should follow the Reference section. References and Bibliography should appear at the end of the paper. References must be complete and include the author(s)' initials and last name, title of paper or book, name of journal, year of publication, volume and pages on which the article appears, etc. Please reference only currently available publications.
If you have any questions, please contact the Institute directly at information@vi-institute.org or (630) 654-2254.
2012 Vibration Institute Training Conference
June 19-22, 2012
Guidelines for Preparation of
Materials for Proceedings for Academic Submissions
The full manuscript including the abstract, photos, graphs and tables shall be limited to 10 pages maximum. The manuscript that will appear in the Proceedings must be prepared by the author(s) and submitted to the Vibration Institute as follows:
• Submitted in an electronic format as a word document and PDF with page numbers, along with a one paragraph biography of the presenter.
• Be prepared on 8 ½ x 11-inch paper with 1 ¼ inch left and right margins and one-inch margins at the top and bottom as a single column with a 6-inch column width and a maximum 9 inch column height using a 10 point Times New Roman (or True Type Arial).
Additional information for preparing your manuscript:
• Begin the title one line below the top one-inch margin. The title should be centered, single-spaced and in CAPS.
Omit the shaded sections until submitting the final paper.
• Name(s) of author(s) should be two spaces below the title. Names should be centered, single-spaced and with initial CAPS only. The name of the presenting author should be underlined.
• Author's affiliation and complete address (e-mail may be included), should begin one space below the name of the author. It should be centered, single-spaced and with initial CAPS as appropriate.
• Begin the abstract two spaces below the author's affiliation. The abstract should contain no more than 200 words. It must be single-spaced and should be flush with the left margin of the manuscript paper beginning with the word "Abstract:" in the first line of text. The abstract text should align as closely as practicable to the right 1 1/4 inch margin, but not beyond it. Thus the abstract covers the full allowable column width.
• Two spaces below the end of the abstract and flush with the left margin should be typed the words, Key Words. Key words should be underscored or in bold type followed by a colon and a list of several (no more than 8) key words in alphabetical order. Capitalize only the first letter of the initial key word except for proper nouns. Separate key words by semi-colons.
• Begin the text two spaces below the key words. The text must be single-spaced and must be flush with the left margin. It should go as closely as practicable to the right margin, but not beyond it. The first line on all pages after the title page must be flush with the top margin, but not extend above it. The text may not extend below the bottom margin.
• Use the block-style format. Do not indent paragraphs. Double space between paragraphs.
• If headings or sub-headings are used, they should be at the beginning of a paragraph and should be underlined or in bold type and followed by a colon.
• Consecutively numbered figures and tables should be legible and placed into the manuscript as closely as practicable to the point where they are referenced - preferably not at the end of the paper. Refer to tables and figures in the text by number (e.g., Table IV or Fig. 4). Figure captions should be the same size as the text type.
• Photos or figures scanned in should be in black and white to assure that proper contrast is achieved. Figures may be placed side by side on the page, or have text wrapped around them.
• Line drawings, not hand drawn, must be presented clearly in black. Lettering on graphs and figure labels should be large, clear and "open".
• Wide tables should be centered in the column. Narrow tables may be placed to one side with text wrapping around them. Unlike figures, table numbers are Roman numbers and titles should be place above the table.
• Equations should be numbered consecutively, with the number appearing in parenthesis, flush-right to the margin. In the text, refer to equations by number, and keep the number in the parenthesis. For example: see Eq. (4). Please note that an abbreviation, if it is the first word of the sentence, should be spelled out.
• Material intended for footnotes should be inserted in the text as parenthetical material whenever possible.
• References should be cited in the text by placing Arabic numerals in brackets [4] immediately after the reference, author's name or the relevant statement. All references must be cited; any not cited must be placed in a bibliography which should follow the Reference section. References and Bibliography should appear at the end of the paper. References must be complete and include the author(s)' initials and last name, title of paper or book, name of journal, year of publication, volume and pages on which the article appears, etc. Please reference only currently available publications.
Academic Paper Review and Submission Timeline and Instructions:
Notification of Abstract Acceptance: December 2, 2011
Draft Paper Submission: January 27, 2012 – send an electronic file (Word or PDF) of the draft paper to:
Professor Nancy Denton
Purdue University
MET Department
765-494-7517
dentonnl@purdue.edu
Note: identifying information such as author name(s) and affiliation(s) should be removed. Title and manuscript number should serve as the identifiers to facilitate double-blind review.
Review Results Notification: March 1, 2012
Final Electronic Paper Due: April 13, 2012
Questions regarding paper status and submission procedure should be directed to Nancy Denton.